PHONE +27 44 851 1234 | reservations@oubaaihotels.com

Meeting Rooms

Ballroom

The Ballroom of the Oubaai Hotel, Golf & Spa is the largest of the Hotel’s function rooms and can accommodate up to 180 guests depending on the seating arrangements.  Our Ballroom is located on the second level of the hotel and measures 268m2.
The Ballroom can hold up to 180 people for a seated dinner, 150 people with a dance floor and 300 people for a cocktail party.  For conferences the Ballroom can accommodate 100 people cabaret-style, 200 people theatre-style, 150 people classroom-style and 45 people in a u-shape setup.
The Ballroom can be partitioned into two self-contained meeting or dining areas, Ballroom 1 and 2, providing considerable flexibility.  Depending on your requirements, the room can be designed for the grandeur of an international seminar or major banquet, or for the intimacy of a private luncheon.
The capacities for conference layouts for Ballroom 1:
  • 24 people boardroom style
  • 24 people cabaret style
  • 40 people for a cocktail function
  • 36 people classroom style
  • 24 people hollow square
  • 40 people round tables
  • 28 people theatre style
  • 20 people u-shape style
The capacities for the conference layouts for Ballroom 2:
  • 30 people boardroom style
  • 36 people cabaret style
  • 100 people for a cocktail function
  • 110 people classroom style
  • 30 people hollow square
  • 90 people banqueting style with rounds
  • 56 people theatre style
  • 28 people u-shape style

Ballroom Foyer & Terrace

The Ballroom Foyer and Terrace measures 89 & 206m2 and are situated on the second level of the Hotel.
Both of these venues are ideally suited to cocktail functions.  These rooms can be used as receptions rooms prior to an event in the Ballroom.  Alternatively the rooms can be used separately with up to 200 guests for a cocktail function in the Ballroom Foyer and 110 people on the Ballroom Terrace.

Boardroom

The Boardroom offers a sophisticated blend of ultra-modern design and technology, with the ambience of a traditional boardroom.  The Boardroom furnishings include a large boardroom table with overhead pendant lighting and high-backed leather chairs.  This exquisite room is located on the second level of the hotel with all-round glass windows overlooking the turquoise waters of the Indian Ocean on the one side and the Outeniqua Mountains and golf course on the other side.The Boardroom measures 55sqm/590sqft and is located close to the reception and leisure facilities.  The Boardroom is ideal for meetings up to 10 people.

Studio 1 & 2

Flexibility is the key to Studios 1 & 2. Located on the second level of the hotel both these venues measure 31 to 49sq m. These rooms can be used as individual conference rooms or as breakaway venues for larger conferences. A meeting foyer area between Studio 1 & 2 makes this an excellent choice to host private coffee and tea breaks or a change-of-scenery working lunch.
Each of the rooms will seat up to:
  • 12 people boardroom style
  • 6 people cabaret style
  • 25 people for a cocktail function
  • 16 people classroom style
  • 12 people hollow square style
  • 10 people banqueting style with rounds
  • 8 people theatre style
The meeting foyer between these two venues is a perfect choice for an intimate cocktail party for 25 people, private tea and coffee breaks for up to 48 people or a breakaway venue for up to 48 people.

Studio 3 & 4

Stuido 3 & 4 measure from 31 to 49sq m and are located on the second level of the hotel.  Both these venues feature natural daylight.  Both Studio 3 & 4 can benefit from the foyer area situated in front of Studio 3 for private cocktail functions, private tea and coffee breaks or to serve as registration areas for meetings.

Studio 3 will seat up to:
  • 20 people boardroom style
  • 15 people cabaret style
  • 45 people for a cocktail function
  • 30 people classroom style
  • 20 people hollow square style
  • 10 people banqueting style with rounds
  • 30 people theatre style
  • 24 people u-shape style

Studio 4 will seat up to:
  • 16 people boardroom style
  • 15 people cabaret style
  • 45 people for a cocktail function
  • 30 people classroom style
  • 20 people hollow square style
  • 10 people banqueting style with rounds
  • 30 people theatre style
  • 24 people u-shape style

Studio 3 Foyer will seat up to:
  • 25 people for a cocktail function
  • 20 people banqueting style with rounds
Contact Us
Please contact our event experts at +27 44 851 1234

Equipment

A selection of audio-visual equipment is available at the hotel for use in the meeting rooms at an additional cost:
  • SVGA/XGA LCD Video Projectors
  • Retractable in-built screens in all meeting rooms
  • DVD players
  • Flipcharts
  • Additional Microphones
  • Video with Monitors and Stands
  • Laser Pointer Torches
All additional audio-visual equipment requirements can be arranged through our onsite technical event production and creative staging partner. A detailed understanding of the venue and a dedicated onsite technician allow the AV company to offer you advice and support throughout the design, project management and the delivery of your event.The following services are available from our AV company:

  • Audio Visual Production
  • Multimedia presentations
  • Lighting design
  • Project management
  • Conferences
  • Award ceremonies
  • Fashion shows
  • Product Launches
  • AGM’s
  • Hospitality
For more information, contact our event experts at +27 44 851 1234
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